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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Letter

Letter suspending pregnant employee on health and safety grounds
Letter suspending pregnant employee on health and safety grounds
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Use this model letter after a risk assessment has been carried out and the decision has been taken to suspend an employee on health and safety grounds for the remainder of her pregnancy.

Letter to an employee who has had an accident at work
Letter to an employee who has had an accident at work
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This letter explains an employer’s legal duty to investigate accidents at work and invites the employee to attend a meeting to discuss the matter. It contains an optional paragraph on the RIDDOR rules which apply if the injured employee is off sick, or unable to resume normal duties, for more than seven consecutive days.

Letter to an employee who has refused to work or attend work for health and safety reasons
Letter to an employee who has refused to work or attend work for health and safety reasons
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This letter confirms a company’s commitment to safe systems of work, and invites an employee refusing to attend or perform work for health and safety reasons to a meeting to try to remedy the situation.

Pandemic contingency plan policy
Pandemic contingency plan policy
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Use this policy is to set out the contingency plan that should be followed in the event of an outbreak of bird flu or a similar pandemic. This policy covers preparation for an outbreak, dealing with infected employees, dealing with work activities, working, communication and additional advice.

Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases
Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases
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This letter confirms a company’s commitment to safe systems of work, and invites an employee refusing to attend or perform work for health and safety reasons to a meeting to try to remedy the situation.

Policy

Policy on controlling the risks of infectious diseases in the workplace
Policy on controlling the risks of infectious diseases in the workplace
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This policy and procedure outlines the employer's responsibility to protect employees from risk of infectious disease in the workplace, and procedures it will follow to fulfil this responsibility.

Policy on reducing health and safety risks of workplace equipment
Policy on reducing health and safety risks of workplace equipment
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This policy and procedure outlines the responsibility of the employer to ensure that all work equipment is fit for purpose, safe and properly maintained, and lists the procedures it will follow to fulfil this responsibility.

Disaster contingency policy
Disaster contingency policy
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This policy covers the safety of employees, preparation for a disaster and contacting employees in the event of a disaster.

Display screen equipment policy
Display screen equipment policy
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This policy covers the law, manager responsibilities and employee responsibilities for safe use of display screen equipment.

Health and safety policy
Health and safety policy
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This policy sets out the responsibilities of both the employer and the employee in relation to health and safety.

Health and safety policy statement
Health and safety policy statement
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This policy statement sets out the organisation's duty to ensure a safe and healthy working environment for its employees.

Lone working policy
Lone working policy
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The purpose of this policy is to set out specific requirements that apply to the health and safety of an employee who is working alone, including information on risk assessments, communication and accidents.

Emergency protocol business continuity policy
Emergency protocol business continuity policy
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Use this policy to set out the organisation's emergency plans. This policy covers the fire procedure, bomb threat procedures, evacuation procedures, and a business continuity management plan.

Policy on eye health
Policy on eye health
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This policy and procedure explains how eyesight tests will be provided for employees using display screen equipment (DSE) as a substantial part of their work, and that corrective glasses will be paid for if needed solely for DSE use.

Policy and procedure for the control of asbestos
Policy and procedure for the control of asbestos
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This policy and procedure outlines the employer's responsibility to prevent exposure of employees and others to asbestos, and the procedures it will follow to fulfil this responsibility.

Policy and procedure for the control of substances hazardous to health
Policy and procedure for the control of substances hazardous to health
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This policy and procedure outlines the responsibility of the employer to prevent or control exposure of employees and others to hazardous substances, and the procedures it will follow to fulfil this responsibility.

Policy and procedure on overseas travel
Policy and procedure on overseas travel
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This policy and procedure outlines the responsibility of the employer to carry out a risk assessment for any employee working abroad, procedures to be followed to ensure the health and safety of the employee, and the responsibilities of the employee in this regard.

Policy and procedure on accident investigation
Policy and procedure on accident investigation
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This policy and procedure outlines the employer's responsibilities with regard to reporting of accidents, incidents and near misses, and the procedures it will follow to fulfil this responsibility.

Policy and procedure on display screen equipment
Policy and procedure on display screen equipment
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This policy and procedure covers the employer's responsibility to ensure health and safety of employees using display screen equipment, and the procedures it will follow to fulfil this responsibility.

Policy and procedure on first aid
Policy and procedure on first aid
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This policy and procedure outlines the employer's responsibilities with regard to first-aid arrangements, facilities and training, and the procedures the employer will follow to fulfil these responsibilities.

Policy and procedure on manual handling
Policy and procedure on manual handling
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This policy and procedure covers health and safety with regard to manual handling, listing the employer's responsibilities and what procedures should be followed to ensure the health and safety of employees.

Policy and procedure on risk assessment and hazard indentification
Policy and procedure on risk assessment and hazard identification
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This policy and procedure outlines the employer's responsibility to conduct risk assessments to ensure the health and safety of employees, and lists the procedures it will follow to fulfil this responsibility.

Form

Asbestos risk assessment form
Asbestos risk assessment form
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This form is to assess the risk to health and safety of asbestos, including what details are required.

Fire risk assessment
Fire risk assessment
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This model document sets out a checklist to follow when carrying out a fire risk assessment.

Hazard report form
Hazard report form
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This form is to report a hazard, including its nature and location, the outcome of its investigation and any corrective action necessary.

Night worker health assessment form
Night worker health assessment form
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This is an assessment form for workers to fill in to ensure that they are suited to working at night.

Record of reportable injuries
Record of reportable injuries
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The RIDDOR regulations require employers to report certain incidents to the Health and Safety Executive (HSE). This form should be used to record such reportable injuries, diseases and dangerous occurrences.

Accident investigation form
Accident investigation form
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This form is to record the investigation of an accident, incident or near miss, including details of the incident, assessment or risks involved, conclusions about causes and any corrective action needed.

COSHH risk assessment form
COSHH risk assessment form
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This document is a template risk assessment form for compliance with the Control of Substances Hazardous to Health (COSHH) Regulations.

Employee form to request an eyesight test
Employee form to request an eyesight test
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This form is for employees to request an eyesight test, giving the reason for the request and whether it was approved.

Form to record manual handling risk assessment
Form to record manual handling risk assessment
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This form is to record a manual handling risk assessment, detailing the likelihood and severity of risk involved in various tasks and to different employees.

Form to record reportable injuries, diseases and dangerous occurrences
Form to record reportable injuries, diseases and dangerous occurrences
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This form is to record reportable injuries, diseases and dangerous occurrences, including details of the incident, first aid administered, and how it was reported to the enforcing authority (if applicable).

Risk assessment form
Risk assessment form
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This form should be used when conducting a risk assessment and outlines the hazards identified, the persons at risk, the control measures being put in place and whether any training is necessary.

Risk assessment form - young people
Risk assessment form - young people
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This risk assessment form must be completed before employing a young person in your organisation. The risk assessment should be completed regardless of the length of employment.

Safe system of work - assessing ladders
Safe system of work - assessing ladders
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This document contains questions to consider when assessing if ladders are a safe system of work and a list of tips on working with ladders to ensure a safe system of work.

Workstation assessment form
Workstation assessment form
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This form should be completed by HR when conducting a workstation assessment. The assessment covers space and safety, lighting, noise and temperature.

Contract clauses

Contract clause on health and safety observance
Contract clause on health and safety observance
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This contract clause covers the responsibility of employees to follow the company's policies, procedures and rules regarding health and safety.
Contract clause on safety at work for manual workers
Contract clause on safety at work for manual workers
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This contract clause covers the responsibilities of employees undertaking manual handling to minimise risk of injury, and explains that appropriate information and training will be given.