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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Contract clauses

Policy

Policy and procedure on overseas travel

Policy and procedure on overseas travel

Policy and procedure on overseas travel
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Previously modified

This policy and procedure outlines the responsibility of the employer to carry out a risk assessment for any employee working abroad, procedures to be followed to ensure the health and safety of the employee, and the responsibilities of the employee in this regard.

Health and safety policy

Health and safety policy

Health and safety policy
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Previously modified

This policy sets out the responsibilities of both the employer and the employee in relation to health and safety.

Lone working policy

Lone working policy

Lone working policy
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Previously modified

The purpose of this policy is to set out specific requirements that apply to the health and safety of an employee who is working alone, including information on risk assessments, communication and accidents.

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Policy on eye health

Policy on eye health

Policy on eye health
Last Modified
Previously modified

This policy and procedure explains how eyesight tests will be provided for employees using display screen equipment (DSE) as a substantial part of their work, and that corrective glasses will be paid for if needed solely for DSE use.

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Policy on reducing health and safety risks of workplace equipment

Policy on reducing health and safety risks of workplace equipment

Policy on reducing health and safety risks of workplace equipment
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Previously modified

This policy and procedure outlines the responsibility of the employer to ensure that all work equipment is fit for purpose, safe and properly maintained, and lists the procedures it will follow to fulfil this responsibility.

Policy and procedure for the control of substances hazardous to health

Policy and procedure for the control of substances hazardous to health

Policy and procedure for the control of substances hazardous to health
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Previously modified

This policy and procedure outlines the responsibility of the employer to prevent or control exposure of employees and others to hazardous substances, and the procedures it will follow to fulfil this responsibility.

Policy and procedure on first aid

Policy and procedure on first aid

Policy and procedure on first aid
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Previously modified

This policy and procedure outlines the employer's responsibilities with regard to first-aid arrangements, facilities and training, and the procedures the employer will follow to fulfil these responsibilities.

Form

Record of reportable injuries

Record of reportable injuries

Record of reportable injuries
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Previously modified

The RIDDOR regulations require employers to report certain incidents to the Health and Safety Executive (HSE). This form should be used to record such reportable injuries, diseases and dangerous occurrences.

Risk assessment form

Risk assessment form

Risk assessment form
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Previously modified

This form should be used when conducting a risk assessment and outlines the hazards identified, the persons at risk, the control measures being put in place and whether any training is necessary.

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Accident investigation form

Accident investigation form

Accident investigation form
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Previously modified

This form is to record the investigation of an accident, incident or near miss, including details of the incident, assessment or risks involved, conclusions about causes and any corrective action needed.

COSHH risk assessment form

COSHH risk assessment form

COSHH risk assessment form
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Previously modified

This document is a template risk assessment form for compliance with the Control of Substances Hazardous to Health (COSHH) Regulations.

Workstation assessment form

Workstation assessment form

Workstation assessment form
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This form should be completed by HR when conducting a workstation assessment. The assessment covers space and safety, lighting, noise and temperature.

Fire risk assessment

Fire risk assessment

Fire risk assessment
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Previously modified

This model document sets out a checklist to follow when carrying out a fire risk assessment.

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Hazard report form

Hazard report form

Hazard report form
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Previously modified

This form is to report a hazard, including its nature and location, the outcome of its investigation and any corrective action necessary.

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Letter

Pandemic contingency plan policy

Pandemic contingency plan policy

Pandemic contingency plan policy
Last Modified
Previously modified

Use this policy is to set out the contingency plan that should be followed in the event of an outbreak of bird flu or a similar pandemic. This policy covers preparation for an outbreak, dealing with infected employees, dealing with work activities, working, communication and additional advice.

Letter to an employee who has had an accident at work

Letter to an employee who has had an accident at work

Letter to an employee who has had an accident at work
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This letter explains an employer’s legal duty to investigate accidents at work and invites the employee to attend a meeting to discuss the matter. It contains an optional paragraph on the RIDDOR rules which apply if the injured employee is off sick, or unable to resume normal duties, for more than seven consecutive days.

Letter to an employee who has refused to work or attend work for health and safety reasons

Letter to an employee who has refused to work or attend work for health and safety reasons

Letter to an employee who has refused to work or attend work for health and safety reasons
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Previously modified

This letter confirms a company’s commitment to safe systems of work, and invites an employee refusing to attend or perform work for health and safety reasons to a meeting to try to remedy the situation.

Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases

Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases

Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases
Last Modified
Previously modified

This letter confirms a company’s commitment to safe systems of work, and invites an employee refusing to attend or perform work for health and safety reasons to a meeting to try to remedy the situation.