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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Model documents and policies

Downloadable and customisable documents relating to volunteers.

Contract clauses

Contract clause on volunteering (GDPR compliant)

Contract clause on volunteering (GDPR compliant)

Contract clause on volunteering (GDPR compliant)
Last Modified
Previously modified
This is a contract clause that outlines the requirements and conditions relating to volunteers. The organisation will provide the volunteer with, for example, training, support, expenses, etc. Concerns may be raised by the volunteer and they must agree to certain requirements. The clause is binding in honour only. The clause contains a data protection statement, requiring the volunteer to be aware of the Company's data protection practices.

Form

Application form for volunteers (GDPR compliant)

Application form for volunteers (GDPR compliant)

Application form for volunteers (GDPR compliant)
Last Modified
Previously modified
This form can be made available to an individual who wishes to be engaged as a volunteer. The form asks the applicant to identify any particular work they would like to undertake, as well as the skills, knowledge or expertise which they believe they could bring to such a role. The form also outlines that certain volunteering roles with children, young people and vulnerable adults will require a criminal record check to be carried out. The form contains a data protection statement, referring to the privacy notice which will set out how the volunteer's data will be used.

Policy

Employee volunteering policy (basic)

Employee volunteering policy (basic)

Employee volunteering policy (basic)
Last Modified
Previously modified
This policy covers examples of volunteer schemes sponsored by the organisation, applications for volunteering work, the basis on which applications may be rejected, insurance and liability, health and safety, medical fitness, criminal checks, and the review and termination of a volunteering arrangement.

Employee volunteering policy (detailed)

Employee volunteering policy (detailed)

Employee volunteering policy (detailed)
Last Modified
Previously modified

This policy outlines the support that the organisation will provide for employees applying to volunteer their services to the community. Successful applicants are entitled to paid leave for a specified period. Evidence of acceptance as a volunteer must be provided.

Engagement of volunteers policy (basic)

Engagement of volunteers policy (basic)

Engagement of volunteers policy (basic)
Last Modified
Previously modified

This policy covers volunteering with the company. Volunteers do not have the same legal protection as paid employees. An agreement is provided to volunteers as well as training, support, supervision and copies of internal policies. The organisation agrees to provide insurance cover. Any concerns can be raised by the volunteer.

Engagement of volunteers policy (detailed)

Engagement of volunteers policy (detailed)

Engagement of volunteers policy (detailed)
Last Modified
Previously modified

This policy covers the status of volunteers, the engagement process, reimbursement of expenses, health and safety, insurance, management of volunteers, volunteers carrying out driving duties and the content of volunteer's engagement folder.