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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Model documents and policies

Downloadable and customisable documents relating to time off work.

Policy

Time off for training policy

Time off for training policy

Time off for training policy
Last Modified
Previously modified

This policy outlines the process that should be followed when an employee requests time off for training. The policy describes what must be included in a request and the timeframe and process the employer will follow in responding to the request. The policy also outlines what the employee must do if they wish to appeal a decision regarding a training request.

Policy on leave for elective surgery

Policy on leave for elective surgery

Policy on leave for elective surgery
Last Modified
Previously modified

This is a policy that sets out the company's response when employees opt to undergo elective surgery. It sets out both the company's and employee's responsibilities. Entitlement to take time off is included and the procedure that will be adopted when an application is made is outlined.

Policy on leave for fertility treatment

Policy on leave for fertility treatment

Policy on leave for fertility treatment
Last Modified
Previously modified

The policy covers the situation where employees undertake IVF treatment. It covers the company's and employee's responsibilities and the entitlement to take time off for treatment. The procedure that is followed by the company and employee is outlined.

Timekeeping policy

Timekeeping policy

Timekeeping policy
Last Modified
Previously modified

This policy covers timekeeping, for employees based at a company location and for employees based at home or in a field based job, concerns relating to timekeeping, and disciplinary action.

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Policy on territorial army leave

Policy on territorial army leave

Policy on territorial army leave
Last Modified
Previously modified

Where employees are members of the Territorial Army or are a reservist this policy clarifies the company's position. It covers the company's and employee's responsibilities and entitlements (covering camps and training courses, pay and return to work). Application procedures are also set out.

Policy on time off work for medical and dental appointments

Policy on time off work for medical and dental appointments

Policy on time off work for medical and dental appointments
Last Modified
Previously modified

The policy provides employees with information on their responsibilities when taking time off for medical and dental appointments. The policy outlines that if appointments cannot be made outside working hours permission should be obtained from a manager and explains that time off may be paid or unpaid.

Carer policy

Carer policy

Carer policy
Last Modified
Previously modified

This policy sets out the details of the support that the Company offers to employees who have caring responsibilities. The policy includes a definition of a carer, describes the responsibilities of both managers and employees and the steps that may be taken to arrange flexible working or time off for carers.

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Severe weather policy

Severe weather policy

Severe weather policy
Last Modified
Previously modified

This policy covers the definition of severe weather, responsibilities of the employee, cascade announcements, keeping the organisation operating, working from home, making up lost time and taking time off to care for dependants.

Download

Compassionate leave policy

Compassionate leave policy

Compassionate leave policy
Last Modified
Previously modified

This policy sets out in detail the elements to be taken into consideration in the event of an employee needing to take compassionate leave, including procedure, duration of paid leave, and consequences for abuse of the privilege.

Time off for dependants policy

Time off for dependants policy

Time off for dependants policy
Last Modified
Previously modified

This policy sets out the right of employees to take a reasonable amount of time off to deal with particular situations relating to dependants. The policy has options to confirm whether this time is paid or unpaid and outlines the definition of a dependant and the procedure that an employee should follow if they need to take time off under this provision.

Letter

Letter agreeing to time off for public duties

Letter agreeing to time off for public duties

Letter agreeing to time off for public duties
Last Modified
Previously modified

When an employee makes a request for leave to perform a public duty this letter notifies them that it has been granted. It clarifies whether the leave will be paid or unpaid. The employee must keep the company informed of the expected length of time of absence.

Letter inviting employee to a meeting to discuss a request for time off for training

Letter inviting employee to a meeting to discuss a request for time off for training

Letter inviting employee to a meeting to discuss a request for time off for training
Last Modified
Previously modified

This letter responds to a request to time off work for training or study by asking the employee to attend a meeting to discuss the request in further detail. The letter outlines the suggested date, time and location of the meeting and explains that the employee can be accompanied at the meeting by a colleague or trade union representative.

Letter responding to a reservist employee who has requested time off to attend camp or training

Letter responding to a reservist employee who has requested time off to attend camp or training

Letter responding to a reservist employee who has requested time off to attend camp or training
Last Modified
Previously modified

This letter provides a choice of replies to a reservist requesting time off: a rejection of the request; a requirement for the reservist to use annual leave for the time off; or an acceptance of the leave request along with confirmation that it will be unpaid.

Letter to an employee setting out the conditions for taking paid study leave

Letter to an employee setting out the conditions for taking paid study leave

Letter to an employee setting out the conditions for taking paid study leave
Last Modified
Previously modified

This letter confirms that an employee's request to take paid study leave has been approved. It sets out the number of days that can be taken as leave and over what period. It also explains that disciplinary action or withdrawal of the benefit may occur if the employee fails to attend classes or submit coursework.

Letter to an employee to explain their rights if they have been mobilised for service

Letter to an employee to explain their rights if they have been mobilised for service

Letter to an employee to explain their rights if they have been mobilised for service
Last Modified
Previously modified

This letter confirms to employees in the reserve forces what will happen to their pay and annual leave during mobilisation. The letter also deals with company benefits such as salary, annual leave, and sick pay; compensation for loss of earnings and benefits in kind; company pension scheme contributions; and notice of returning to work.

Form

Time taken to return to work following planned surgical operations

Time taken to return to work following planned surgical operations

Time taken to return to work following planned surgical operations
Last Modified
Previously modified
This table details the average length of time for recovery from surgical operations such as hernia reduction, appendix removal, gall bladder removal, colon operation, haemorrhoids reduction, varicose vein reduction, hysterectomy and heart surgery.