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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Form

Form to gain consent from candidate to seek references
Form to gain consent from candidate to seek references
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This form is to be completed by job applicants to give their consent to the prospective employer to gain references, in line with data protection laws where you rely on consent in relation to references.

Letter

Letter providing a reference for a former employee
Letter providing a reference for a former employee
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This letter is to provide a reference for a former employee, giving their former job title, duties, dates of employment and reasons for leaving the company.
Letter rejecting a candidate because their references are unsatisfactory
Letter rejecting a candidate because their references are unsatisfactory
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This letter withdraws a conditional offer of employment owing to an unsatisfactory reference received.
Letter requesting a reference
Letter requesting a reference
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This letter can be sent to a prospective employee's former employer to obtain a reference. It refers to a consent form to be attached so the ex-employer can see that consent has been given.
Letter and form asking for consent to provision of special category data in reference
Letter and form asking for consent to provision of special category data in reference
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This letter can be used if a reference from an ex-employee's prospective employer ask for special category data in a reference. It asks the individual concerned whether they consent to the data being included in the reference.

Policy

Policy on giving references
Policy on giving references
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This model policy can be used to set out the company’s position with regards to providing employment references. The template contains sections to cover who should be responsible for providing references, the content of references and matters relating to data protection.

Contract clauses

Contract clause in job offer letter to an applicant who has been offered a job
Contract clause in job offer letter to an applicant who has been offered a job
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This contract clause informs the applicant that the job offer is dependent on receipt of satisfactory references.