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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Contract clauses

Contract clause in job offer letter to an applicant who has been offered a job
Contract clause in job offer letter to an applicant who has been offered a job
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This contract clause informs the applicant that the job offer is dependent on receipt of satisfactory references.

Form

Form to grant permission for an employer to seek references
Form to grant permission for an employer to seek references
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This form is to be completed by job applicants giving details of referees that they authorise the company to contact on their behalf for references.

Letter

Letter providing a reference for a former employee
Letter providing a reference for a former employee
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This letter is to provide a reference for a former employee, giving their former job title, duties, dates of employment and reasons for leaving the company.
Letter rejecting a candidate because their references are unsatisfactory
Letter rejecting a candidate because their references are unsatisfactory
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This letter withdraws a conditional offer of employment owing to an unsatisfactory reference received.
Letter requesting a reference
Letter requesting a reference
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This letter can be sent to a prospective employee's former employer to obtain a reference.

Policy

Policy on giving references
Policy on giving references
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Previously modified

This model policy can be used to set out the company’s position with regards to providing employment references. The template contains sections to cover who should be responsible for providing references, the content of references and matters relating to data protection.