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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Contract clauses

Letter

Letter to a redundant employee setting out their entitlement to redundancy pay as part of the post-consultation process

Letter to a redundant employee setting out their entitlement to redundancy pay as part of the post-consultation process

Letter to a redundant employee setting out their entitlement to redundancy pay as part of the post-consultation process
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This letter details the redundancy pay and notice entitlements of employees who have been made redundant, where no suitable alternative employment was found.

Letter to employees confirming that redundancies will be necessary and inviting applications for voluntary redundancy

Letter to employees confirming that redundancies will be necessary and inviting applications for voluntary redundancy

Letter to employees confirming that redundancies will be necessary and inviting applications for voluntary redundancy
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This letter informs employees that redundancies will be necessary, and invites applications for voluntary redundancy to try to avoid compulsory redundancies.

Letter inviting an employee provisionally selected for redundancy to a second individual consultation

Letter inviting an employee provisionally selected for redundancy to a second individual consultation

Letter inviting an employee provisionally selected for redundancy to a second individual consultation
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This letter confirms the counter proposals raised by an employee at risk of redundancy at a consultation meeting, and invites them to a second consultation meeting to give the company’s response.

Letter to an employee made redundant while on family leave confirming that no suitable alternative employment is available

Letter to an employee made redundant while on family leave confirming that no suitable alternative employment is available

Letter to an employee made redundant while on family leave confirming that no suitable alternative employment is available
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This letter informs an employee made redundant while on family leave that the company has been unable to identify a suitable alternative position for them and confirms the date of the termination of their employment.

Letter formally notifying an employee that they have been selected for redundancy as part of the individual consultation process

Letter formally notifying an employee that they have been selected for redundancy as part of the individual consultation process

Letter formally notifying an employee that they have been selected for redundancy as part of the individual consultation process
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This letter informs an employee formally that they have been selected for redundancy, and invites them to a meeting where they may put their case before a final decision is made.

Letter inviting an employee to a meeting to discuss their application for voluntary redundancy

Letter inviting an employee to a meeting to discuss their application for voluntary redundancy

Letter inviting an employee to a meeting to discuss their application for voluntary redundancy
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This letter invites an employee to a meeting to discuss their application for voluntary redundancy and confirms that they have a right to be accompanied to the meeting by a work colleague or trade union official.

Letter to an employee made redundant whilst on family leave who has turned down a suitable alternative vacancy

Letter to an employee made redundant whilst on family leave who has turned down a suitable alternative vacancy

Letter to an employee made redundant whilst on family leave who has turned down a suitable alternative vacancy
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This letter should be sent to an employee who was made redundant during family leave to inform them what will happen if they turn down an offer of suitable alternative employment within the organisation.

Letter informing a redundant employee of the employer's decision following a meeting to discuss the offer of alternative employment

Letter informing a redundant employee of the employer's decision following a meeting to discuss the offer of alternative employment

Letter informing a redundant employee of the employer's decision following a meeting to discuss the offer of alternative employment
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This letter informs an employee selected for redundancy of the employer’s decision following a meeting to discuss an offer of suitable alternative employment. The letter has optional clauses to offer an employee alternative employment or to notify the employee that no suitable alternative has been identified and confirming the date of the termination of their employment.

Letter inviting an employee to an individual consultation meeting regarding potential redundancy

Letter inviting an employee to an individual consultation meeting regarding potential redundancy

Letter inviting an employee to an individual consultation meeting regarding potential redundancy
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This letter informs an employee that their position is at risk of redundancy, and invites them to an individual consultation meeting to discuss the situation.

Letter to an employee notifying them of redundancy because no suitable alternative position has been found

Letter to an employee notifying them of redundancy because no suitable alternative position has been found

Letter to an employee notifying them of redundancy because no suitable alternative position has been found
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This letter confirms that an employee is being made redundant as no alternative employment has been found, and sets out their entitlement to notice or pay in lieu of notice, and redundancy pay.

Letter informing an employee made redundant whilst on family leave of the consequences of refusing suitable alternative employment

Letter informing an employee made redundant whilst on family leave of the consequences of refusing suitable alternative employment

Letter informing an employee made redundant whilst on family leave of the consequences of refusing suitable alternative employment
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This letter informs an employee made redundant while on family leave that a suitable alternative position has been identified, and of the consequences should they refuse to accept it.

Letter to the wider workforce providing notification that no compulsory redundancies will be necessary as a result of voluntary redundancies

Letter to the wider workforce providing notification that no compulsory redundancies will be necessary as a result of voluntary redundancies

Letter to the wider workforce providing notification that no compulsory redundancies will be necessary as a result of voluntary redundancies
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This letter informs an employee previously told their position was not at risk of redundancy that no compulsory redundancies will now be necessary, owing to sufficient applications for voluntary redundancy.

Letter offering an employee selected for redundancy suitable alternative employment

Letter offering an employee selected for redundancy suitable alternative employment

Letter offering an employee selected for redundancy suitable alternative employment
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This letter informs an employee selected for redundancy that there is a suitable alternative role for them, giving details of it, and the consequences of their accepting or refusing this offer.

Letter to an employee selected for redundancy who has failed to respond to an offer of alternative employment

Letter to an employee selected for redundancy who has failed to respond to an offer of alternative employment

Letter to an employee selected for redundancy who has failed to respond to an offer of alternative employment
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This letter informs an employee previously selected for redundancy that their employment is terminated, as they have failed to respond to an offer (and subsequent reminder) of alternative employment by the final deadline.

Letter informing an employee of possible redundancy as part of the individual consultation process

Letter informing an employee of possible redundancy as part of the individual consultation process

Letter informing an employee of possible redundancy as part of the individual consultation process
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This letter informs an employee of a redundancy situation, the reason for it, that a consultation period has commenced, and that their position is one of those at risk although all alternative options will be explored.

Letter to union or employee representatives permitting access to consult with employees as part of the collective consultation process

Letter to union or employee representatives permitting access to consult with employees as part of the collective consultation process

Letter to union or employee representatives permitting access to consult with employees as part of the collective consultation process
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This letter informs union and employee representatives in a consultation on proposed redundancies that they will have access to affected employees and necessary time off and facilities to fulfil their role.

Letter reminding an employee selected for redundancy about an offer of alternative employment

Letter reminding an employee selected for redundancy about an offer of alternative employment

Letter reminding an employee selected for redundancy about an offer of alternative employment
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This letter reminds an employee selected for redundancy about an offer of alternative employment to which they have not responded, giving a final deadline for their answer.

Letter to union or employee representatives starting consultation on the proposed redundancies as part of the collective consultation process

Letter to union or employee representatives starting consultation on the proposed redundancies as part of the collective consultation process

Letter to union or employee representatives starting consultation on the proposed redundancies as part of the collective consultation process
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This letter invites union or employee representatives in a collective consultation on proposed redundancies to an initial meeting, referring to and giving any necessary information as set out in section 188 of the Trade Union and Labour Relations (Consolidation) Act 1992.

Letter responding to a redundancy payment claim when work will continue

Letter responding to a redundancy payment claim when work will continue

Letter responding to a redundancy payment claim when work will continue
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Use this letter to acknowledge the employee's notice of intention to claim redundancy payment and explain that the company will likely contest this claim as there is reasonable expectation of normal work continuing.

Letter to an employee who is made redundant while on family leave offering suitable alternative employment

Letter to an employee who is made redundant while on family leave offering suitable alternative employment

Letter to an employee who is made redundant while on family leave offering suitable alternative employment
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This letter informs an employee made redundant while on family leave that the Company has been able to identify a suitable alternative position for them. The letter explains that the employee is entitled to a four week statutory trial period in this role and that if they choose to accept this suitable alternative employment, the new role will commence at the end of the above notice period.

Letter informing an employee that they are not entitled to redundancy payment following a period of lay-off or short-time working

Letter informing an employee that they are not entitled to redundancy payment following a period of lay-off or short-time working

Letter informing an employee that they are not entitled to redundancy payment following a period of lay-off or short-time working
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Use this letter template to acknowledge the notice of intention to claim redundancy payment and choose the appropriate explanation for why the employee is not entitled to claim redundancy payment.

Letter to a redundant employee confirming that their trial period in alternative employment has been successful

Letter to a redundant employee confirming that their trial period in alternative employment has been successful

Letter to a redundant employee confirming that their trial period in alternative employment has been successful
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This letter informs an employee previously selected for redundancy that their trial period in alternative employment has been successful and they are no longer at risk of redundancy.

Letter to an employee, post-consultation, withdrawing the notice of redundancy as a result of a change in circumstances

Letter to an employee, post-consultation, withdrawing the notice of redundancy as a result of a change in circumstances

Letter to an employee, post-consultation, withdrawing the notice of redundancy as a result of a change in circumstances
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This letter informs an employee notified of redundancy that, due to a change in circumstances, the notification is being withdrawn and they are invited to continue in their existing role.

Letter informing an employee their position is no longer at risk of redundancy by individual consultation

Letter informing an employee their position is no longer at risk of redundancy by individual consultation

Letter informing an employee their position is no longer at risk of redundancy by individual consultation
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This letter informs employees who had previously been told that they were at risk of being made redundant that their position is now safe.

Letter to a redundant employee inviting them to a meeting to discuss the offer of an alternative employment position

Letter to a redundant employee inviting them to a meeting to discuss the offer of an alternative employment position

Letter to a redundant employee inviting them to a meeting to discuss the offer of an alternative employment position
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This letter invites an employee selected for redundancy to a meeting to discuss an alternative position that the company has identified for them.

Letter confirming acceptance of an offer of alternative employment to an employee on family leave

Letter confirming acceptance of an offer of alternative employment to an employee on family leave

Letter confirming acceptance of an offer of alternative employment to an employee on family leave
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This letter confirms the acceptance of alternative employment by an employee made redundant while on family leave and covers how this new position and its trial period will fit with the family leave.

Letter to appropriate representatives notifying them that no compulsory redundancies are necessary as a result of voluntary redundancies

Letter to appropriate representatives notifying them that no compulsory redundancies are necessary as a result of voluntary redundancies

Letter to appropriate representatives notifying them that no compulsory redundancies are necessary as a result of voluntary redundancies
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This letter informs the appropriate representatives that compulsory redundancies are no longer necessary, and there have been sufficient applications accepted for voluntary redundancy.

Letter informing employees that the deadline for voluntary redundancy applications has now passed

Letter informing employees that the deadline for voluntary redundancy applications has now passed

Letter informing employees that the deadline for voluntary redundancy applications has now passed
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This letter informs employees that the deadline for voluntary redundancy applications has passed, and that any employees who have applied will hear soon whether their application has been accepted.

Letter confirming an employee's redundancy following an unsuccessful trial period in alternative employment

Letter confirming an employee's redundancy following an unsuccessful trial period in alternative employment

Letter confirming an employee's redundancy following an unsuccessful trial period in alternative employment
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This letter confirms that a trial period in alternative employment has been unsuccessful and that the employee is being made redundant, including details of redundancy pay.

Letter to at risk employees notifying them that no compulsory redundancies are necessary as a result of voluntary redundancies

Letter to at risk employees notifying them that no compulsory redundancies are necessary as a result of voluntary redundancies

Letter to at risk employees notifying them that no compulsory redundancies are necessary as a result of voluntary redundancies
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This letter informs an employee previously told their position was at risk of redundancy that no compulsory redundancies will now be necessary, owing to sufficient applications for voluntary redundancy.

Letter informing union or employee representatives of the proposed redundancies as part of the collective

Letter informing union or employee representatives of the proposed redundancies as part of the collective

Letter informing union or employee representatives of the proposed redundancies as part of the collective
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This letter provides union or employee representatives with the information on proposed redundancies that they are required to be given under section 188 of the Trade Union and Labour Relations (Consolidation) Act 1992 and outlines the consultation process.

Letter to a redundant employee setting out the notice period as part of the post-consultation process

Letter to a redundant employee setting out the notice period as part of the post-consultation process

Letter to a redundant employee setting out the notice period as part of the post-consultation process
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This letter details the notice entitlement or pay in lieu of notice of employees who have been made redundant, where no suitable alternative employment was found.

Letter confirming employee made redundant whilst on family leave has accepted alternative vacancy following trial period

Letter confirming employee made redundant whilst on family leave has accepted alternative vacancy following trial period

Letter confirming employee made redundant whilst on family leave has accepted alternative vacancy following trial period
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This letter should be sent to an employee who was made redundant during family leave to confirm that they have accepted an alternative vacancy within the organisation. The letter confirms the terms and conditions of the role and that the notice of redundancy issued to the employee has now been withdrawn.

Letter to confirm the election and role of an employee representative

Letter to confirm the election and role of an employee representative

Letter to confirm the election and role of an employee representative
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Use this letter to notify an employee that they have been selected as an employee representative for the purposes of collective redundancy consultation. The letter also explains what the role involves and any training that will be provided.

Letter inviting affected employees to elect representatives for collective consultation purposes

Letter inviting affected employees to elect representatives for collective consultation purposes

Letter inviting affected employees to elect representatives for collective consultation purposes
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This letter asks for nominations of employee representatives to consult with the employer over ways to avoid or minimise the need for redundancies, setting a date for the election of representatives.

Policy

Policy on time off work to search for new employment or training for redundant employees

Policy on time off work to search for new employment or training for redundant employees

Policy on time off work to search for new employment or training for redundant employees
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This policy describes how employees who have been notified of redundancy may apply for time off work, which may be paid, to search for new employment or training.

Policy on voluntary redundancy

Policy on voluntary redundancy

Policy on voluntary redundancy
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This policy explains the circumstances under which employees may apply for voluntary redundancy, how such applications should be made and how they will be considered.

Redundancy policy

Redundancy policy

Redundancy policy
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This policy lays out how the organisation will manage impending employee redundancies. The policy covers alternatives to redundancy, voluntary redundancy, consultation and information, selection, alternative work, time off to look for work or undergo training, support, statutory redundancy payments, and notice and termination of employment.

Download

Enhanced redundancy pay policy

Enhanced redundancy pay policy

Enhanced redundancy pay policy
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This policy explains the company's enhanced redundancy pay scheme. It covers definition, discretionary payments, entitlement to the payment, calculation of the payment, and payment of the enhanced pay.

Policy on offering suitable alternative employment for redundant employees where possible

Policy on offering suitable alternative employment for redundant employees where possible

Policy on offering suitable alternative employment for redundant employees where possible
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This policy explains how the Company will attempt to identify suitable alternative employment for any employees selected for redundancy, and the process that will be followed.

Policy on the right to appeal where an employee considers the selection criteria for redundancy have been unfairly applied

Policy on the right to appeal where an employee considers the selection criteria for redundancy have been unfairly applied

Policy on the right to appeal where an employee considers the selection criteria for redundancy have been unfairly applied
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This policy covers the right of employees to appeal against their selection for redundancy, if they consider the selection criteria have been applied unfairly.

Form

Ballot form for electing employee representatives for collective redundancy consultation

Ballot form for electing employee representatives for collective redundancy consultation

Ballot form for electing employee representatives for collective redundancy consultation
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Use this ballot form to communicate to employees the candidates for election and what the role of the representative will be. Explain how the election process works and what to do with the form.

Form to nominate an employee representative for collective redundancy consultation

Form to nominate an employee representative for collective redundancy consultation

Form to nominate an employee representative for collective redundancy consultation
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This form can be used to nominate an employee to act as a representative during a collective redundancy consultation. The form explains how the process works and confirms when the form should be returned.

Redundancy selection matrix

Redundancy selection matrix

Redundancy selection matrix
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This matrix is for assessors to score an employee being considered for redundancy on performance, skills, disciplinary and attendance record and work experience.