Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)
Letter accepting parental leave request
This letter can be used when confirming a period of parental leave. It sets out the dates of the leave to be taken and the remaining amount of leave which the employee is entitled to take in total and in that 12 month period. A separate letter exists when confirming a period of parental leave which has been postponed.
Letter declining parental leave request
This letter is to be used to inform an employee that they are not eligible to take parental leave, and gives options to set out the reason why.
Letter postponing parental leave
This letter confirms discussions with an employee about postponing a period of parental leave when the original request cannot be accommodated and sets out the newly agreed dates for leave. For more information on the rights around postponing leave, see the parental leave section in our Employment Law pages.
Letter to an employee explaining the right to take parental leave
This letter explains the entitlement of an employee to take parental leave following the birth or adoption of a child, what evidence is required, and how a request for leave should be made. The letter takes account of changes to the age limit for parental leave, meaning that from 5 April 2015 parental leave can be taken up until a child’s 18th birthday.
Contract clause on parental leave entitlement
Employee form to request parental leave
This form is for employees to request parental leave to care for a child. The form outlines the duration of the period of parental leave requested and how much parental leave remains after this request. The form also asks for the employee’s acknowledgement of the company’s right to postpone the request for up to six months.
Parental leave policy
Use this policy to set out the parental leave available to employees with children aged under 18 years.