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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Letter

Letter requesting an external witness to provide a witness statement regarding an internal grievance

Letter requesting an external witness to provide a witness statement regarding an internal grievance

Letter requesting an external witness to provide a witness statement regarding an internal grievance
Last Modified
Previously modified
This letter requests a statement from an external witness for the purpose of an internal grievance. It requests that the witness contact the sender to arrange a meeting and keep the incident confidential.

Letter confirming that a grievance will be managed as a collective grievance

Letter confirming that a grievance will be managed as a collective grievance

Letter confirming that a grievance will be managed as a collective grievance
Last Modified
Previously modified
This letter template explains that as there were common issues raised, the grievance will be treated collectively and that there will be one nominated representative and one meeting to address the matters raised.

Letter explaining that a new grievance will be dealt with as part of an existing complaint

Letter explaining that a new grievance will be dealt with as part of an existing complaint

Letter explaining that a new grievance will be dealt with as part of an existing complaint
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Previously modified
This letter confirms that a new complaint will be investigated and dealt with as part of an already existing grievance, and confirms the arrangements for the grievance meeting.

Letter stating no further action will be taken where a grievance of an employee repeats an earlier complaint

Letter stating no further action will be taken where a grievance of an employee repeats an earlier complaint

Letter stating no further action will be taken where a grievance of an employee repeats an earlier complaint
Last Modified
Previously modified
This letter outlines to an employee that a grievance will not be progressed, due to the complaint or issue being fundamentally the same as an earlier grievance that was resolved.

Letter explaining the grievance issue is too trivial to be dealt with under the grievance procedure

Letter explaining the grievance issue is too trivial to be dealt with under the grievance procedure

Letter explaining the grievance issue is too trivial to be dealt with under the grievance procedure
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Previously modified
This letter explains that a grievance issue will not be dealt with under the formal grievance procedure as it is frivolous or trivial in nature, and states that such issues should be raised with a line manager.

Letter informing an employee of the outcome of a grievance meeting and the right of appeal

Letter informing an employee of the outcome of a grievance meeting and the right of appeal

Letter informing an employee of the outcome of a grievance meeting and the right of appeal
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Previously modified
This letter informs the employee of the outcome of a grievance appeal, and if any further action will be taken. It states that the employee has a right to appeal this decision, and ask that they write to the sender stating this.

Letter to an employee who has retracted their grievance asking about the reasons the employee did so

Letter to an employee who has retracted their grievance asking about the reasons the employee did so

Letter to an employee who has retracted their grievance asking about the reasons the employee did so
Last Modified
Previously modified
This letter asks an employee who has retracted their grievance their reasons for doing so, and requests that the matter is discussed informally before any further action is taken.

Letter informing an employee that a grievance has been raised against them by a fellow employee

Letter informing an employee that a grievance has been raised against them by a fellow employee

Letter informing an employee that a grievance has been raised against them by a fellow employee
Last Modified
Previously modified
This template informs an employee that a grievance has been raised against them by a fellow employee. It states that the employee must attend an investigation and provide any details they have in relation to the alleged incident.

Letter to an employee who has retracted their grievance confirming that the grievance process has ceased

Letter to an employee who has retracted their grievance confirming that the grievance process has ceased

Letter to an employee who has retracted their grievance confirming that the grievance process has ceased
Last Modified
Previously modified
This template can either confirm that a grievance has been resolved informally due to a retraction, or that the retraction has been received by the company, but that the company will continue to investigate the incident due to areas of concern.

Letter inviting an employee to an investigatory meeting regarding a grievance raised by another employee

Letter inviting an employee to an investigatory meeting regarding a grievance raised by another employee

Letter inviting an employee to an investigatory meeting regarding a grievance raised by another employee
Last Modified
Previously modified
This letter invites an employee to an investigatory meeting to assist in a grievance raised by another employee. It states that the sender would like to discuss the employee's recollection of the incident and any other relevant information.

Policy

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