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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Form

Absence recording form

Absence recording form

Absence recording form
Last Modified
Previously modified
This form can be used to record employees' absences and includes details of reason for absence, expected date of return to work and whether a return to work interview has been carried out.
Download

Employee absence record form

Employee absence record form

Employee absence record form
Last Modified
Previously modified
This form provides the company with the opportunity to record employee annual absences and includes a key listing potential reasons for these absences.

Letter

Unauthorised absence letter

Unauthorised absence letter

Unauthorised absence letter
Last Modified
Previously modified
The letter explains that because the employee did not request leave or explain their absence, it will be considered unauthorised and further action will be taken. The letter invites the employee to a meeting to discuss the matter further and confirms that if the company is not satisfied with the explanation for the absence, the meeting will be adjourned and a further meeting will be arranged under the organisation’s disciplinary procedure. This letter should be sent along with the organisation’s absence reporting procedures.

Policy

Unusual or unexpected absence policy

Unusual or unexpected absence policy

Unusual or unexpected absence policy
Last Modified
Previously modified
The purpose of this policy is to address absence that is not related to sickness, holidays, maternity/paternity/adoption/parental/dependency leave, career breaks or sabbaticals. The policy covers absence due to medical appointments, absence due to bad weather and absence due to travel disruption and other difficulties.

Template

Return to work guidance notes

Return to work guidance notes

Return to work guidance notes
Last Modified
Previously modified
These notes explain the purpose of return to work interviews. It also outlines how the interview should be structured and includes some cautionary notes. It also covers the new Fit for Work service.

Contract clauses