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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Form

Job applicant form to grant the employer permission to verify qualifications

Job applicant form to grant the employer permission to verify qualifications

Job applicant form to grant the employer permission to verify qualifications
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This form is for a job applicant to indicate whether they give consent or not for their qualifications to be verified by the company where consent is to be used as the lawful basis under data protection laws.

Job application form example 1 (GDPR compliant)

Job application form example 1 (GDPR compliant)

Job application form example 1 (GDPR compliant)
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This example job application form includes sections on personal information, qualifications, current and previous employment, as well as space for the details of referees. It also contains an updated data protection statement, referring to the privacy notice. Where consent is used to seek references, you may wish to send the 'Form to gain consent from candidate to seek references' to obtain consent.

 

Job application form example 2 (GDPR compliant)

Job application form example 2 (GDPR compliant)

Job application form example 2 (GDPR compliant)
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This example job application form includes sections for personal information, qualifications, current and previous employment, as well as a section for the applicant to outline their preferred working arrangement. It also contains an updated data protection statement, referring to the privacy notice. Where consent is used to seek references, you may wish to send the 'Form to gain consent from candidate to seek references' to obtain consent.

Job application form example 3 (GDPR compliant)

Job application form example 3 (GDPR compliant)

Job application form example 3 (GDPR compliant)
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This example job application form includes sections for personal information, qualifications, current and previous employment, as well as a declaration of exemption from the Rehabilitation of Offenders Act 1974. It also contains an updated data protection statement, referring to the privacy notice. Where consent is used to seek references, you may wish to send the 'Form to gain consent from candidate to seek references' to obtain consent.

Application form for external applicants (GDPR compliant)

Application form for external applicants (GDPR compliant)

Application form for external applicants (GDPR compliant)
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This job application form should be sent to external applicants and covers personal details, educational, technical and professional qualifications, personal development and a data protection statement including reference to the privacy notice setting out what data is used and why. Where consent is used to seek references, you may wish to send the 'Form to gain consent from candidate to seek references' to obtain consent.

Competency application form (GDPR compliant)

Competency application form (GDPR compliant)

Competency application form (GDPR compliant)
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This competency application form should be included in the application pack for job candidates. Applicants should use the form to set out how they meet the requirements of the role. It contains reference to compliance with data protection legislation.

Letter

Letter acknowledging request for an application pack (GDPR compliant)

Letter acknowledging request for an application pack (GDPR compliant)

Letter acknowledging request for an application pack (GDPR compliant)
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This letter acknowledges a request for an application pack, thanks the applicant for their interest in the position, outlines what is included in the application pack, gives the closing date for applications and sets out the selection process. It also refers to the privacy notice, in line with data protection legislation.

Letter in response to an agency worker’s request for information about access to collective facilities or relevant job vacancies

Letter in response to an agency worker’s request for information about access to collective facilities or relevant job vacancies

Letter in response to an agency worker’s request for information about access to collective facilities or relevant job vacancies
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Use this letter template to respond to an employee who has requested information about collective facilities that they are entitled to and how the company advertises job vacancies.

Letter in response to an agency worker’s request for information about basic employment and working conditions

Letter in response to an agency worker’s request for information about basic employment and working conditions

Letter in response to an agency worker’s request for information about basic employment and working conditions
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Use this letter template to respond to a request for information about working conditions and facilities and to confirm details of basic pay, bonuses, pay increases and working time.