To see all content you need to log in or Subscribe now 

Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

Don't show this again

Send to a friend
Model documents and policies

Downloadable and customisable documents relating to general staff benefits.

Policy

Suggestion scheme policy
Suggestion scheme policy
Last Modified
Previously modified

This suggestion scheme policy includes information on the submission and processing of a suggestion, the role of the suggestion scheme committee and their process for considering suggestions, and the reward that will be made for a successful suggestion.

Business travel policy
Business travel policy
Last Modified
Previously modified

This policy is aimed at staff travelling on official company business paid for by the company and covers approval, suppliers, air, rail and car travel, and travel expenses.

Download
Employee of the month policy
Employee of the month policy
Last Modified
Previously modified

This policy covers identifying employee of the month, announcing employee of the month and nature of the award.

Company cars policy
Company cars policy
Last Modified
Previously modified

This policy covers details of licenses required, sharing details of previous driving offences, personal use of company cars, fuel and damage liability, car allowances, maintenance, accidents and any criminal offences committed in the car. It includes company driving guidelines covering the use of hand held and hands free mobile phones.

Download
Expenses policy
Expenses policy
Last Modified
Previously modified

This policy covers details relating to the authorisation and reimbursement of business expenses, including the responsibilities of both employees and managers, the types of expenses that the company will reimburse and the expenses claim procedure.

Download
Fuel card policy
Fuel card policy
Last Modified
Previously modified

This policy covers details relating to the administration of a fuel card system for employees whose work involves frequent travel, including types of fuel card, dealing with lost or stolen cards and monitoring fuel use.

Download
Long-service awards policy
Long-service awards policy
Last Modified
Previously modified

This policy covers long-service awards, what they are and who is eligible for them, and the basic procedure to follow.

Policy on discounted goods available for staff
Policy on discounted goods available for staff
Last Modified
Previously modified

This policy covers the eligibility criteria for discounts, evidence of employment required to get a discount, the terms of use, the organisation’s policy against re-sale, the rights of the company regarding discounts and who to talk to regarding staff discounts.

Recruitment referral bonus scheme policy
Recruitment referral bonus scheme policy
Last Modified
Previously modified

This recruitment referral policy includes information on exemptions, the process for referral, the referral bonus, misleading referrals, disputes over referrals and the removal of the recruitment referral bonus.

Season ticket/welfare/financial hardship loans policy
Season ticket/welfare/financial hardship loans policy
Last Modified
Previously modified

This policy covers interest-free loans that the Company may make to employees for season tickets, welfare or financial hardship, and the procedure to follow.

Contract clauses

Company cars contract clause
Company cars contract clause
Last Modified
Previously modified

This contract clause for the use of a company car covers: liability of both employer and employee, expenses incurred during work hours and personal use, and use of the car outside of work.

Contract clause on company cars for sales people
Contract clause on company cars for sales people
Last Modified
Previously modified

This is a standard contract clause covering the terms of use of a company car for sales people. It gives terms for business and personal use, fuel costs, general liability, expenses incurred by both parties and what happens at termination of the contract.

Contract clause on payments for acting up or deputising
Contract clause on payments for acting up or deputising
Last Modified
Previously modified

This contract clause explains that on occasion an employee will be required to act as deputy or in another role to meet the needs of the business and covers the details of rate of payment for such deputising or acting up, as well as stating that training and notice will be given if the need arises.

Expenses contract clause
Expenses contract clause
Last Modified
Previously modified
This contract clause states that employees may submit an expenses claim for expenses properly incurred on behalf of the company if employees have valid receipts and line manager approval.
Mobile phones contract clause
Mobile phones contract clause
Last Modified
Previously modified

This contract clause gives the responsibilities and terms of use for a company mobile phone. These include both business and personal use, expenses incurred through personal use, liability and damage and the process to follow at the termination of employment.

Standby or call out allowance contract clause
Standby or call out allowance contract clause
Last Modified
Previously modified

This contract clause sets out how the company's standby rota will be organised and outlines employees' entitlement to a standby allowance and rates of payment for call outs.

Form

Employee form to apply for a season ticket/welfare/financial hardship loan
Employee form to apply for a season ticket/welfare/financial hardship loan
Last Modified
Previously modified

This form can be used by an employee to apply for a loan for a season ticket, welfare or financial hardship. The form details the amount the employee wants to borrow and the reasons for applying for the loan. The form also includes options for the employee to choose how to repay the loan.

Agreement for repayment of a season ticket/welfare/financial hardship loan
Agreement for repayment of a season ticket/welfare/financial hardship loan
Last Modified
Previously modified

This template sets out an agreement with an employee, who has requested a loan for a season ticket, welfare or financial hardship, including the terms and conditions of the loan and how this will be paid back to the organisation.

Application for an annual season ticket loan
Application for an annual season ticket loan
Last Modified
Previously modified

This form can be used by an employee to request an annual season ticket loan. The form includes sections for HR and the Payroll/Finance department to complete to process the annual season ticket loan.