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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Form

Employee form to request statutory adoption leave

Employee form to request statutory adoption leave

Employee form to request statutory adoption leave
Last Modified
Previously modified
This form details the information required from an employee who is requesting statutory adoption leave. The form outlines the requirements to qualify for statutory adoption leave and asks for the employee’s consent that the employer may ask for information from the adoption agency.

Declaration of eligibility for time off for adoption appointments

Declaration of eligibility for time off for adoption appointments

Declaration of eligibility for time off for adoption appointments
Last Modified
Previously modified
This form should be given to an employee who wishes to take time off for an adoption appointment to allow them to declare their eligibility and to outline the date and time of the appointment. The form also includes a definition of an adoption appointment.

Employee form to elect to receive statutory adoption not paternity pay (UK adoption)

Employee form to elect to receive statutory adoption not paternity pay (UK adoption)

Employee form to elect to receive statutory adoption not paternity pay (UK adoption)
Last Modified
Previously modified
This form should be used by the employee to notify the employer that they elect to receive statutory adoption pay and not statutory paternity pay, where adoption is within the UK.

Letter

Letter informing an employee of their ineligibility to receive statutory adoption pay

Letter informing an employee of their ineligibility to receive statutory adoption pay

Letter informing an employee of their ineligibility to receive statutory adoption pay
Last Modified
Previously modified
This letter can be sent to an employee where statutory adoption pay is not payable as the employee is not eligible to receive statutory adoption pay and explains the employee's options.

Letter requesting an employee on adoption leave attend a KIT day (overseas adoption)

Letter requesting an employee on adoption leave attend a KIT day (overseas adoption)

Letter requesting an employee on adoption leave attend a KIT day (overseas adoption)
Last Modified
Previously modified
Send this letter to an employee who has adopted a child from overseas, to invite them to attend a KIT day, outlining that they are not obliged to attend but confirming that they will be paid at their normal rate of pay for any hours worked.

Letter requesting an employee on adoption leave to attend a KIT day (UK adoption)

Letter requesting an employee on adoption leave to attend a KIT day (UK adoption)

Letter requesting an employee on adoption leave to attend a KIT day (UK adoption)
Last Modified
Previously modified
This letter can be used by an employer where the employee has adopted a child within the UK, inviting them to attend a KIT day. The letter confirms that the employee is not obliged to attend but confirming that they will be paid at their normal rate of pay for any hours worked.

Letter requesting evidence of eligibility for adoption leave and pay (adoption from overseas)

Letter requesting evidence of eligibility for adoption leave and pay (adoption from overseas)

Letter requesting evidence of eligibility for adoption leave and pay (adoption from overseas)
Last Modified
Previously modified
This letter acknowledges an employee's intention to take adoption leave (when adopting from overseas) and asks them to provide a copy of the official notification, the expected placement date and the date on which the employee intends to commence adoption leave to confirm their eligibility.

Letter requesting evidence of eligibility for adoption leave and pay (adoption within the UK)

Letter requesting evidence of eligibility for adoption leave and pay (adoption within the UK)

Letter requesting evidence of eligibility for adoption leave and pay (adoption within the UK)
Last Modified
Previously modified
This letter acknowledges an employee's intention to take adoption leave (adoption within UK) and asks them to provide a Matching Certificate or documents issued by an adoption agency to confirm eligibility.

Letter responding to an employee on adoption leave who has requested to attend a KIT day

Letter responding to an employee on adoption leave who has requested to attend a KIT day

Letter responding to an employee on adoption leave who has requested to attend a KIT day
Last Modified
Previously modified
This letter can be sent to an employee who has requested a keeping-in-touch (KIT) day. The letter accepts the employee's request and outlines that attending the KIT day does not affect their right to statutory adoption pay

Letter responding to employee who has notified of their intention to take adoption leave

Letter responding to employee who has notified of their intention to take adoption leave

Letter responding to employee who has notified of their intention to take adoption leave
Last Modified
Previously modified
This letter should be sent to an employee to acknowledge their intention to take adoption leave and to confirm whether the employee is eligible for adoption leave. The letter also confirms the dates of the adoption leave and the pay the employee can expect to receive. The letter has been updated to take account of the introduction of shared parental leave from 5th April 2015 and changes to adoption regulations relating to the rate of statutory adoption pay.

Contract clauses

Contract clause on adoption leave (adoption from overseas)

Contract clause on adoption leave (adoption from overseas)

Contract clause on adoption leave (adoption from overseas
Last Modified
Previously modified
This standard contract clause covers the criteria for qualifying for adoption leave, leave entitlement, pay entitlement, and keeping in touch (KIT) days during adoption leave when the employee is adopting a child from overseas. The clause has been updated to take account of changes to adoption regulations relating to the service requirement and the rate of statutory adoption pay coming into force on 5th April 2015.

Contract clause on adoption leave (adoption within the UK)

Contract clause on adoption leave (adoption within the UK)

Contract clause on adoption leave (adoption within the UK)
Last Modified
Previously modified
This standard contract clause covers the criteria for qualifying for adoption leave, leave entitlement, pay entitlement, and keeping in touch (KIT) days during adoption leave when the employee is adopting a child from within the UK. The clause has been updated to take account of changes to adoption regulations relating to the service requirement and the rate of statutory adoption pay coming into force on 5th April 2015.

Policy

Adoption leave policy

Adoption leave policy

Adoption leave policy
Last Modified
Previously modified
This policy outlines the adoption leave procedure and adoption pay rights. It covers length of leave, pay, notification, returning to work and keeping in touch during adoption leave. The policy takes into account changes to statutory adoption pay and eligibility in effect from 5 April 2015.
Download

Policy on adoption leave (adoption from overseas)

Policy on adoption leave (adoption from overseas)

Policy on adoption leave (adoption from overseas)
Last Modified
Previously modified
This policy covers the rights and benefits of employees adopting a child from overseas, the eligibility criteria and procedures for adoption leave and statutory adoption pay. The policy takes into account changes to statutory adoption pay and eligibility in effect from 5 April 2015.

Policy on time off for adoption appointments

Policy on time off for adoption appointments

Policy on time off for adoption appointments
Last Modified
Previously modified
This policy outlines the right of employees who intend to adopt a child to time off to attend adoption appointments. The amount of time off (and entitlement to pay) depends on whether the employee has elected to be the main adopter or is the partner of the main adopter and this policy covers both circumstances and outlines the notification requirements that the employee is expected to follow.